Hotel USA Operations

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Hotel USA Operations

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Hotel USA

Operations

Selected Property

Today

Property Management

NexStay Residence

Daily Operations

Front Desk Housekeeping Maintenance Rooms

Management

Operations Performance Reports Finance Intelligence Permits & Licenses

Sales

Sales & Marketing

Administration

Classification Review Staff & Settings Activity Support

HU

Staff User

Selected Property Loading property…

Assign Room

Building

Room #

Housekeeper

Cleaning Type

Housekeeping Status

Notes

Started At

Completed At

Completion Photo

Take Picture

Upload Photo

Log Maintenance Issue

Building / Area

Room / Location

Category

Priority

Reported By

Status

Description

Assigned To

Labor Time (minutes)

Parts Used

Parts Cost

Log Front Desk Figures

ADR ($)

Cash Collected ($)

Credit Card ($)

Rooms Sold

Rooms Available

Notes

FINANCE RECORD

Add Expense

Record a one-time or variable business expense and attach supporting documentation.

Expense Details

Date

Vendor

Property

CategoryUsed for monthly reporting.

Payment

Amount

Payment Method

Status

Description & Receipt

Description

Receipt

Take Picture

Upload File

MONTHLY OPERATING EXPENSE

Add Monthly Operating Expense

Create the expense setup once, classify it as Fixed or Variable, then record the actual invoice and payment details each month.

Vendor & Bill Details

Vendor / Payee

Choose from your editable vendor/payee directory.

Property

Bill Name

Default Account NumberSaved with this recurring setup and prefilled each month. You can override it on any monthly bill.

Category

Monthly Defaults

Amount BehaviorUtility bills are usually variable; mortgage or insurance may be fixed.

Expected / Default Amount

Normal Due DayUsed to prefill the actual due date each month.

Default Payment Method

AutoPay

Active

Contract & Renewal

Contract Start DateOptional. When the current agreement began.

Contract End / Renewal DateUse this to know when to renegotiate, renew, or change providers.

Renewal Reminder

Notes

DIRECTORY

Vendors & Payees

Add, edit or deactivate the companies and people you regularly pay.

Add Vendor / Payee

Name

Type

Default Category

Default Due Day

Default Payment Method

Active

Notes

Directory

Add Vendor Invoice

Property

Type

Company Name

Reason

Paid By

Payment Method

Bill Period

Invoice Number

Account Number

Invoice Date

Due Date

Previous Due

Amount

Tax

Total

Status

Invoice / Statement

Take Picture

Upload File

Notes

Add Payroll Summary

Property

Period Start

Period End

Pay DatePayroll is reported in the month this date falls in.

Gross Payroll

Employer Taxes

Other Payroll Cost

Employees Paid

Payroll File

Notes

Monthly Budget

Month

Category

Budget Amount

Notes

Saved!

Something needs attention

Room Status

Occupancy Status

Housekeeping Status

Maintenance Status

Assigned Housekeeper

Assigned Maintenance

Status Notes

Confirm action

Front Desk Handover

Business Date

Shift

Employee Name

Status

Important Notes

Unresolved Issues

Cash Concern

Manager Follow-up

Add Staff Account

Employee Name

Email / Username

Department / Role

Property

Temporary Password

Reset Temporary Password

New Temporary Password

Add Property

Property Name

Address

System

Add Room

Room Number

Building

Room Type Name

Room Type Code (optional)

Compliance Record

Add Permit / License

Track the official identifier, renewal schedule, cost, and supporting document.

Permit Details

Permit / License Name

Permit Number

Issuing Agency

Level

Applies to This Property?

Cost Paid

Dates & Renewal

Date Obtained

Renewal Date

Renewal Frequency

Notes & Supporting Document

Notes

Document

Upload certificate, receipt, permit, or confirmationPDF or image file

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